As the recent Goldman Sachs email breach has pointed out, it is critical for companies to utilize proper encryption and mail archiving techniques in order to protect sensitive data. This is an issue that is even more important for certain high-profile businesses, including law firms and solicitors. Failure to take the proper steps by implementing email security measures can easily lead to a big public scandal and an expensive lawsuit. Fortunately, anyone can take advantage of the proven benefits of OpenPGP encryption for Outlook 2010 and Outlook 2013 by using the gpg4o plugin. In addition, most implementations enable the customer to encrypt files and local drives as well.
What Does Email Encryption Do?
The purpose of encryption is to prevent anyone other than the intended recipient from being able to access the data that is within an email. This is accomplished via a public key that will be shared between the sender and the receiver. Companies that have the gpg40 plugin installed for Outlook will be able to easily encrypt all of their emails, and this will help them avoid becoming the next news story about a serious data breach. As an added bonus, most clients will feel more confident about working with a business that demonstrates an understanding of the importance of keeping their information out of the hands of data thieves.
What is Email Archiving?
Email archiving enables companies to quickly sort through all of their electronic correspondence to find every email that was sent from or to a specific individual or business. Keeping this information secure is vital, and it is also necessary to maintain these records in order to remain in compliance with multiple U.S. laws. Again, encryption is an important component of this process because it can help prevent unscrupulous individuals from being able to read archived messages, and the gpg4o plugin allows users to encrypt archived emails.
Encryption as Part of an Internet Security Program
Every business needs to have defined Internet security guidelines for their employees, and encryption should definitely play a major role. Adding the gpg4o plugin to each user’s Outlook 2010 or Outlook 2013 program will provide an extra layer of protection that works in tandem with anti-virus software and other necessary Internet security options to keep everything secure and running properly.